Privacy Policy
Last updated: 29 September 2026
1. Who we are
This website, https://organicmachinery.net/, is operated by Treffler-M@M.
Address:
Molenstraat 4
4364 AA Grijpskerke
The Netherlands
Chamber of Commerce (KvK): 77903307
VAT number: NL 8611.91.596
Email: [email protected]
Telephone: +31 (0)6 44 42 83 91
For questions about this Privacy Policy or the personal data we hold about you, please contact us using the details above.
2. Personal data we collect
Depending on how you use our website, we may collect:
- Your name;
- Company or organisation name;
- Email address;
- Telephone number;
- Country or location;
- Details of the products or services in which you are interested;
- Information included in messages, enquiries or quotation requests;
- Technical information such as your IP address, browser type, device information, referring website, pages visited, and the date and time of your visit;
- Account information if you are provided with access to an account or restricted area of the website.
Please do not submit sensitive personal data through our website forms unless we have specifically requested it.
3. Product enquiries and website forms
The products displayed on this website are presented for information and enquiry purposes. The website is not currently configured to accept online payments or complete purchases through a payment gateway.
When you submit an enquiry, request information about a product, or ask us to contact you, we use the information you provide to:
- Respond to your enquiry;
- Provide requested product information or a quotation;
- Contact you about your stated interest;
- Take steps towards entering into a business relationship or contract;
- Maintain relevant business and customer records.
Some website forms transfer the submitted details to our customer relationship management system, HubSpot. This may include your name, email address, telephone number, company details, product interest and the contents of your enquiry.
Our legal basis for this processing is taking steps at your request before entering into a contract and our legitimate interest in responding to enquiries and managing business relationships.
HubSpot processes this information on our behalf in accordance with its applicable data protection terms. More information is available in the HubSpot Privacy Policy.
4. How we use personal data
We may use personal data to:
- Respond to questions and requests;
- Provide information, quotations and customer support;
- Manage potential and existing customer relationships;
- Administer any agreement entered into with you or your organisation;
- Maintain business, accounting and administrative records;
- Improve, maintain and secure the website;
- Detect spam, fraud, abuse and security threats;
- Comply with legal and regulatory obligations;
- Send marketing communications where you have consented or where otherwise permitted by law.
We do not sell personal data.
5. Legal bases for processing
Under the General Data Protection Regulation (GDPR), we rely on one or more of the following legal bases:
- Contract or pre-contractual steps: where processing is necessary to respond to your request, prepare a quotation or provide agreed services;
- Legitimate interests: for ordinary business administration, customer relationship management, website security, fraud prevention and improving our services;
- Legal obligation: where we must retain or disclose information to comply with applicable law;
- Consent: where you have actively consented to optional cookies or particular marketing communications.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.
6. Cloudflare website security and delivery
We use Cloudflare to improve the security, availability and performance of this website.
Because website traffic passes through Cloudflare, Cloudflare may process technical information including IP addresses, request details, browser and device information, security signals and information about suspected malicious activity.
This processing is necessary for our legitimate interest in securing the website, preventing abuse and reliably delivering its content.
Cloudflare may use strictly necessary cookies or similar technologies for security purposes, including when a visitor is presented with a security challenge. More information is available in the Cloudflare Privacy Policy and its documentation concerning Cloudflare cookies.
7. Cloudflare Turnstile
We use Cloudflare Turnstile on website forms to distinguish genuine visitors from automated bots and to prevent spam and abuse.
Turnstile analyses technical and behavioural signals from your browser and device and sends the resulting verification information to Cloudflare. This may include your IP address, browser and device characteristics, request headers and interaction or security signals. It does not use this information for advertising retargeting.
The legal basis for this processing is our legitimate interest in protecting our forms and website against spam, fraudulent submissions and automated attacks.
More information is available in the Cloudflare Turnstile Privacy Addendum.
If Turnstile incorrectly prevents you from submitting a form, you may contact us directly by email or telephone.
8. Server and security logs
Our website, hosting provider and security services may automatically create logs containing IP addresses, dates and times, requested URLs, browser information, referral information and security events.
We use these records to:
- Operate and troubleshoot the website;
- Detect and block malicious traffic;
- Investigate security incidents;
- Prevent fraud and abuse;
- Produce aggregated technical statistics.
The legal basis is our legitimate interest in maintaining a secure and reliable website.
9. Cookies and analytics
The website uses cookies and similar technologies. Some are strictly necessary for security and core website functionality. Optional cookies, including analytics or marketing cookies, are used only in accordance with the choices made through our cookie banner.
For current details of the cookies and services used by this website, and to change or withdraw your choices, please see our Cookie Policy or select Change Cookie Settings in the website footer.
If Google Analytics or another analytics service is enabled, information about its use, purpose, retention and applicable consent choices will be included in the Cookie Policy.
10. Embedded and third-party content
Pages on this website may contain embedded videos, maps, social-media links or other content supplied by third parties. When activated, these services may receive your IP address and information about your browser or interaction with the content.
Where required, non-essential third-party content will be blocked until you provide consent through the cookie banner. The third party’s own privacy policy applies to its subsequent processing.
11. Sharing personal data
We may share personal data with trusted service providers where necessary to operate our website and business. These may include:
- Website hosting and technical maintenance providers;
- Cloudflare for website delivery, security and Turnstile;
- HubSpot for customer relationship management;
- Email and communications providers;
- Professional advisers, accountants or IT support providers;
- Public authorities where disclosure is legally required.
These parties receive only the information needed for their role and, where they act as our processors, must handle it in accordance with our instructions and applicable data protection requirements.
We may also disclose information where necessary to establish, exercise or defend legal claims or protect the rights and safety of our business, customers or others.
12. International transfers
Some service providers may process personal data outside the European Economic Area.
Where this occurs, we rely on an appropriate legal safeguard, such as an adequacy decision, the European Commission’s Standard Contractual Clauses, or another transfer mechanism permitted under data protection law.
13. How long we retain personal data
We keep personal data only for as long as reasonably necessary for the purpose for which it was collected.
The applicable period depends on the nature of the information and may include:
- Enquiries and correspondence: while the enquiry or business relationship remains relevant;
- CRM records: while there is an active or reasonably anticipated business relationship, subject to periodic review;
- Contractual, transaction and accounting records: for the period required under applicable tax and commercial law;
- Security and technical logs: for the period reasonably required to detect, investigate and prevent security incidents;
- Marketing information: until you unsubscribe, withdraw consent or object to the processing.
Information may be retained for longer where required by law or where necessary to establish, exercise or defend a legal claim. Data that is no longer required will be deleted or anonymised.
14. Security
We use appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, loss or misuse.
The website uses encrypted HTTPS connections. We also use access controls, security monitoring, firewalls, malware protection and other measures appropriate to the nature of the website and the information processed.
No internet transmission or storage system can be guaranteed to be completely secure.
If you have been given account credentials, you are responsible for keeping them confidential and for notifying us if you suspect unauthorised use.
15. Your rights
Subject to the conditions and exceptions in applicable law, you may have the right to:
- Ask for access to your personal data;
- Correct inaccurate or incomplete data;
- Request deletion of your data;
- Request restriction of processing;
- Object to processing based on legitimate interests;
- Withdraw consent at any time;
- Receive certain information in a portable format;
- Lodge a complaint with a supervisory authority.
To exercise these rights, contact us at [email protected]. We may ask for information needed to verify your identity.
In the Netherlands, complaints may be submitted to the Autoriteit Persoonsgegevens.
16. Links to other websites
This website may contain links to websites operated by other organisations. We are not responsible for the privacy practices or content of those external websites. Please review their privacy information separately.
17. Changes to this policy
We may update this Privacy Policy when our website, services or legal obligations change. The latest version will be published on this page with its revision date.